Use this form to generate metadata for your unpublished research dataset. An xml document is generated on the right, as you fill in the fields on the left. All the mandatory element fields, except for the 'Identifiers' element, will need completing before the dataset can be published and issued a DataCite DOI. The more metadata elements that are provided, the more easily your data may be discovered, reused and cited. Click on the [?] symbol for more information about the metadata elements (from 'Using Dublin Core - The Elements' by Diane Hillmann).
When you have completed the form, click on 'Ready to Save' button, then click on the 'Click here to Save: metadata.xml' button and the xml file should download...unless you are using Internet Explorer or Safari - in which case you should click on the 'Select All' button, copy the highlighted text, paste into a blank notepad or wordpad document and save as a .xml file.
Please keep a copy of the metadata.xml in the same folder with your (digital) research data and when you are ready to publish your data, send a copy to email@example.com so we may register your data in the University of Sheffield Research Data Catalogue.
Identifiers: Has your data been allocated a DOI yet [?]
or another form of identifier, such as a handle or URL [?]
Title(s): A name or title by which a resource is known. Additional types of title (alternative title, subtitle or translated title) may be included
Creator(s): The main researchers involved in producing the data, or the
authors of the publication, in priority order. May be a corporate/institutional or personal name. The personal name format should be: 'family, given'. If a name identifier is used, please enter the name of the scheme (e.g. ORCID, ISNI)
Funder(s) & Grant Number(s): Institution that provided financial support for the development of the resource and the associated grant number. Select 'Funder' from [contributorType] list and input 'Grant number' in the [IdentifierType] textbox for additional instances.
Contact: Person with knowledge of how to access, troubleshoot, or otherwise field issues related to the resource. May also be a 'Point of contact' in an organisation or an email address.
Language: The primary language of the resource. Please use two-letter primary language tags (e.g. en, de, fr)
Descriptions: At least one description of the resource - ideally an abstract [?]
+ Recommended Elements
Parent Project(s): Name of originating research project(s). Select 'ProjectMember' from contributor list for additional instances.
Resource Type: Please select a term to describe the type or nature of the content of the resource. The term used should give more detail to the general resource type selected, e.g. Dataset/Census Data, where 'Dataset' is resourceTypeGeneral value and 'Census Data' is ResourceType value. A Collection is an aggregation of resources of various types. If a collection exists of a single type, use the single type to describe it. [?]
Subject Keyword(s): Please enter words and phrases that describe the subject of the resource. Preferably, select subject classification terms from
RCUK Research Classifications. Alternatively, provide classification codes from a subject classification scheme. If using RCUK, please enter 'RCUK' in [SUBJECT SCHEME] and copy and paste this link into [SUBJECT SCHEME URI]. [?]
Data Collection Method(s): Descriptions of the method(s) used (maybe instruments used) to collect the data. Select 'Methods' from [descriptionType] list for additional instances.
Data Collection Date(s): The date or date range in which the resource content was collected. Please use the following format: YYYY-MM-DD or YYYY-MM or YYYY and to indicate a date range: YYYY-MM-DD/YYYY-MM-DD [?]
Publisher: Which entity will be responsible for making the data available [?]
Publication Year: What year do you intend to make the data publicly available?
Other Date(s): Please list here other dates associated with the lifecycle of the resource. The [dateType] should be selected as appropriate; for example, 'Submitted' may indicate the date when the resource was deposited with a publisher, 'Accepted' to indicate the end of an embargo period when the resource will be published. The temporal extent of the resource, or dates for the content of the resource (e.g. where data involves a historical component) should be indicated in 'Description' or 'Subject' fields [?]
Rights List: Provide any rights information for the resource, or components of the resource. Access restrictions and embargo information may be included here. Please use the complete title of a license, including version information (e.g. 'Creative Commons Attribution 3.0'). Please provide the URI of the license if applicable (e.g. 'http://creativecommons.org/licenses/by-sa/2.0/uk/') [?]
Contributor(s): Additional people or institutions responsible for collecting, managing, distributing or otherwise contributing to the development of the resource may be included here [?]
Related Identifier(s): Identifiers of related resources may be indicated here. These must be globally unique identifiers - select from the [relatedIdentifierType] list. The type of relationship of the resource being registered (A) and the related resource identified here (B) should be selected from the [relationType] list. For example, select 'IsPartOf' if A is a portion of B; select 'IsDerivedFrom' if A is based on source B. If A 'HasMetadata' (has additional metadata) B, or A 'IsMetadataFor' (is additional metadata for) resource B, then the metadata scheme, scheme type and scheme URI should be included [?]
Geo Location: Spatial region or named place where the data was gathered or about which the data is focused. The property may be repeated to indicate several different locations. Please use WGS 84 (World Geodetic System) coordinates in decimal numbers. Geo Location Point should be used for a single latitude-longitude pair separated by a whitespace (e.g. 31.233 ‐67.302). Geo Location Box should be used for two white space separated latitude-longitude pairs, each pair separated by a white space; The first pair indicates the south west corner, the second pair indicates the north east corner (e.g. 41.090 ‐71.032 42.893 ‐68.211). Geo Location Place may be used for a free text description.
+ Other Elements
Size(s): Unstructured size information about the resource, or components of the resource may be indicated here (e.g. '6MB', '15 pages', '40 x 512 pixels').
Format(s): The technical format of the resource, or components of the resource may be listed here. For digital formats, use file extension or MIME type (e.g. 'VHS PAL', '100 x TIFF files', 'text/xml')
Version: The version number of the resource. Versions should be indicated in the format 'major_version.minor_version' (e.g. '1.2' or '2.11'). Best practice is to register a new identifier for a major version change. Related major versions may be indicated using the 'Related Identifier' property and the nature of the version change may be described in the 'Description' property.